Senior Administrative Assistant

Company: PeopleShare Inc
Location: Philadelphia
Posted on: March 29, 2025

Job Description:

Senior Administrative Assistant - Elevate Your Career with a Leading Law Firm in Philadelphia!

Are you a detail-oriented, proactive professional looking to make a significant impact in a fast-paced legal environment? PeopleShare is seeking a Senior Administrative Assistant to provide high-level support to the Operations Director of a prestigious law firm in Philadelphia, PA.

This is more than just an administrative role-you'll be at the heart of legal operations, ensuring seamless workflows, optimizing processes, and contributing to key firm initiatives. If you thrive in a dynamic setting and have a knack for organization and problem-solving, we want to hear from you!

Why You'll Love This Opportunity:

• Competitive Pay: $25.73 per hour
• Ideal Location: Work in the heart of Philadelphia
• Exceptional Work Culture: Join a collaborative, high-performing team
• Career Growth: Gain valuable experience in a top-tier law firm
• Contract-to-Hire: A strong opportunity to transition into a permanent role Your Role as a Senior Administrative Assistant:
  • Serve as the primary liaison between attorneys, staff, and external stakeholders, ensuring smooth communication and follow-up.
  • Manage complex calendars, schedule meetings, and oversee correspondence for the Operations Director.
  • Organize and facilitate team meetings, including preparing agendas, recording minutes, and tracking action items.
  • Lead or support operational improvement projects, compliance initiatives, and client service enhancements.
  • Assist with client billing, expense tracking, and budget reconciliation for the firm's operations.
  • Oversee and troubleshoot legal software, case management systems, and operational tools.
  • Train and onboard new team members, ensuring they have the tools they need to succeed. What You Bring to the Table:
    • Experience: 4-5 years in high-level administrative support, ideally in legal, corporate, or operations.
    • Tech-Savvy: Proficient in Microsoft Office; quick to learn new systems.
    • Problem-Solving: Skilled at multitasking, adapting, and streamlining workflows.
    • Communication: Strong, professional, and detail oriented.
    • Education: High school diploma required; Bachelor's preferred. Your Work Schedule:
      • Monday-Friday: 8:00 AM - 5:00 PM (occasional overtime may be required).
        
        Ready to take your career to the next level? Apply today and join a law firm where your skills and expertise will make a real impact!
        
        PeopleShare is the leading Staffing Agency in the region and has temporary hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.
        
        PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
        
        Requirements: Job Type: Temp to Hire Post Date: 03/20/2025

Keywords: PeopleShare Inc, Philadelphia , Senior Administrative Assistant, Administration, Clerical , Philadelphia, Pennsylvania