Purchasing and Receiving Coordinator for Maintenance & Facilities
Company: City Fitness - Philadelphia
Location: Philadelphia
Posted on: September 11, 2024
Job Description:
Description:City Fitness is seeking a dedicated and
detail-oriented Purchasing and Receiving Coordinator to manage the
procurement and receipt of goods and materials within our
Maintenance Department. This role is responsible for managing the
procurement process for all 8 gym locations- including receiving
purchase requests from field technicians, creating and placing
purchase orders, liaising with vendors, organizing payments and
invoices for the accounting department, and managing storage stock.
The ideal candidate will have excellent communication skills, an
understanding of maintenance and facilities, a keen eye for detail,
and the ability to manage multiple tasks efficiently.
City Fitness remains committed to investing heavily in the short
term and long term success of our team members. In addition to
competitive pay and a wide variety of employment perks, we proudly
prioritize and understand the value in maintaining a healthy,
diverse, supportive and inclusive work environment. As the Company
continues to expand throughout the City, we take pride in providing
substantial opportunity for growth as we continuously look to
develop our staff and promote from within. Additional employment
benefits include:
- Complimentary gym membership
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Commuter Benefits
- On-demand pay
- Paid-Time Off
- Employee discounts and community partnership perksRequirements:
- 18 years or older
- GED or High School Equivalency
- Bachelor's degree in business administration, supply chain
management, or a related field is preferred.
- 2+ years of experience in a purchasing, procurement, or
inventory management role.
- Proficiency in Microsoft Office Suite (Word, Excel,
Outlook)
- Proficiency in purchasing and inventory software (e.g., SAP,
Oracle, or similar) Key Responsibilities Purchasing:
- Collaborate with field technicians and location managers to
identify and fulfill purchasing needs.
- Source and evaluate suppliers based on price, quality, service,
and reliability.
- Prepare and issue purchase orders, ensuring accuracy and
completeness.
- Monitor and track orders to ensure timely delivery.
- Maintain relationships with suppliers and resolve any issues
related to delays, shortages, or quality.
- Keep accurate records of purchases, pricing, and inventory
levels.Receiving:
- Coordinate the receipt of goods and materials, ensuring they
match purchase orders and packing slips.
- Inspect and verify the quantity and quality of received
goods.
- Manage and document any discrepancies, damages, or returns with
suppliers.
- Ensure proper storage and organization of received goods.
- Update inventory management systems with received goods and
materials.
- Communicate with relevant departments regarding the status of
received items.Inventory Management:
- Assist with maintaining accurate inventory levels and
conducting regular stock audits.
- Monitor inventory to identify when replenishment is
needed.
- Implement and maintain inventory control systems to optimize
stock levels and minimize waste.Administrative Support:
- Maintain accurate and up-to-date records of all purchasing and
receiving transactions.
- Assist in preparing reports on purchasing activities, cost
savings, and supplier performance.
- Support the Department Director in budgeting and forecasting
for procurement activities.
- Handle administrative tasks such as filing, data entry, and
communication with vendors.
- Experience with Open-Wrench a plus Compliance:
- Ensure all purchasing and receiving activities comply with
company policies and regulations.
- Maintain awareness of market trends and industry best practices
in procurement
Competencies
- Must have strong communication skills, and respond well to
questions
- Must demonstrate utmost ethical conduct and personal
integrity
- Strong Attention to detail and accuracy in data entry and
record-keeping
- Excellent time management and organizational skills
- Strong understanding of procurement and inventory management
processes
- Advanced problem-solving skills- identifies and resolves
problems time efficiently; gathers and analyzes information;
develops solutions; uses reason
- Proven ability to take initiative- is proactive, resourceful,
and self-sufficient
- Excellent people skills- must be able to work in an ambiguous,
fast-moving environment, while also driving toward clarity and
solutions Position Type/Expected Hours of Work This is a part time
position that requires an average commitment of 15- 20 hours a
week. The days and hours of work are established at the time of
hire, but must take place between Monday and Friday, 8am - 6pm.
Work hours are a combination of on- site and remote work.
Work Environment This position is office-based with occasional
interaction on-site and with storage/warehouse areas. This role
routinely uses standard office equipment such as computers,
tablets, phones, photocopiers, filing cabinets and scanners. This
individual must be computer literate and comfortable working with a
multitude of computer software and information systems. This
position requires frequent work with various types of fitness
equipment and is frequently in an environment where noise levels
vary from quiet while in the office, to noisy in the
facilities.
Physical Demands The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to a degree to enable
individuals with disabilities to perform the essential functions.
At times, this position requires extended periods of sitting and
extensive work at a computer.This position regularly requires a
high volume of verbal and written communication. The individual is
frequently required to
- Talk, hear, walk, stand, and sit.
- The use of hands to finger, handle, feel or operate objects,
tools, or controls; and reach with hands and arms, balance; stoop,
kneel, crouch, or crawl.
- Specific vision abilities required by this job include close
vision, and the ability to adjust focusCity Fitness Coordinators
must have a high degree of energy and the ability to participate in
a moderate amount of physical activity. Although physical tasks are
primarily office-based, at times this position may require hands-on
activity that requires the ability to lift or move 25lbs.
Travel This position requires a medium to moderate amount of
travel. This individual will be expected but not limited to travel
between all locations as job duties demand. Although travel is
primarily local during the business day, some out-of-the-area and
overnight travel may be expected.
Work Authorization/Security Clearance This position requires
additional screening as a condition of hire
Compensation details: 20-25 Hourly Wage
PIf9a54e2bd7e2-37248-35277123
Keywords: City Fitness - Philadelphia, Philadelphia , Purchasing and Receiving Coordinator for Maintenance & Facilities, Professions , Philadelphia, Pennsylvania
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